A meeting was held at Myddfai Village Hall on Monday 15^th February 2010 with the following present:-

 

Mrs Judith McSwiney

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Catrin James

Mrs Sue Hughes

Mr Arwel Morgan

Mr Geraint Powell

Mrs Eileen Powell

Mr Richard Davies                                     

 

Agenda

Apologies

Minutes of previous meeting

Update on Village SOS

 

 

Apologies were received from Caryl Evans, Lewis Jones and Eirlys Williams.

 

Judith apologised that the minutes of the last meeting held on 1^st February had not been sent out as she had been away in London.  She then went over the minutes and they were proposed as correct by Carroll Nunnerly and seconded by John Griffith.

 

Judith then apologised that the next meeting to be held on Friday 19^th February had clashed with the Cudyll Coch Drama – she had spoken to Caryl who is the secretary of the Cultural Committee about this and the Drama is now cancelled.  Judith was very sorry about the misunderstanding and asked the committee members to apologise to members of the community.  It is regretful that this has happened and it highlights the need for booking and coordination of the hall use in the future.

 

Update on Village SOS

 

Hugh Davies then updated the committee on the Village SOS. 

 

Policy

 

He informed the committee that there was another policy requirement for the second stage bid i.e. Children and Vulnerable Adults Policy.

 

Costings

 

Hugh then went through the costing sheet. 

 

Hugh explained that Lesley Griffith and Jo Gideon had been in consultation with regard to costings i.e.-

a)      sales in the shop

b)     educational courses

c)      facilities hire

d)     the Web – starting with trade sales selling different products e.g. cards, herbs, hampers and crafts with the Myddfai brand.  Possibly to start with the Royal Welsh Show and other trade fairs where orders could be taken – then following up with sales on the Web.

e)      The final spreadsheets are still under review and construction in the light of information from consultants in order to achieve the most realistic figures possible.

 

Plans

 

Hugh Davies showed the committee a plan very much like the Option C plan shown in the previous meeting but on the scale of Option B- the Quantity Surveyor will inform Hugh of the cost involved.

 

The layout of the doors and windows of Ty Talcen will have to change slightly due to the positioning of the toilet, providing a more pleasing symmetrical appearance to Ty Talcen frontage whilst retaining the traditional look.

 

Concerns

 

There were a few concerns on how the hall would be maintained after the first year.  There was much discussion on this with Hugh explaining that the business (shop) would be paying the hall a commercial rent.  Also hopefully there would be a greater use of the hall for the community and people outside the community who could rent out different rooms for various functions/courses helping with the cost of maintenance.  Also there were concerns on how the exterior works would be funded if the project were successful.  Hugh explained that other grants could be applied for possibly from the Brecon Beacons National Park and other sources. Discussions are underway on this.

 

The next meeting will be held on Friday 19^th February at 7.30 pm.  Huw Griffith the Architect will be present and there will be an opportunity to see the final plans for the new hall.  This is an open community meeting and everyone is welcome.

 

The meeting concluded at 8.45 pm.

 

 

 

 

A meeting was held at Myddfai Village Hall on Monday 1^st February 2010 with the following present:-

 

Mrs Judith McSwiney

Mr Lewis Jones

Mrs Eirlys Williams

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Nesta Davies

Mrs Catrin James

Mrs Sue Hughes

Mr Arwel Morgan

Mrs Caryl Evans

Mr Geraint Powell

Mrs Eileen Powell                                    

 

Agenda

Apologies

Minutes of previous meeting

Update on Village SOS

 

 

No apologies were received.

 

The minutes of the first meeting held on January 4^th were proposed as correct by Carroll Nunnerly and seconded by John Griffith.

 

The minutes of the second meeting were proposed as correct by Lesley Griffith and seconded by Lewis Jones.

 

Policies

 

Hugh Davies handed out three policy requirements of the second stage bid i.e. Volunteer Policy; Data Protection Policy and Equal Opportunities Policy to the members who were not present at the previous meeting.  There were no queries on these and they were formally accepted. Hugh explained that the existing Welsh Language Policy issued by CCC is acceptable but we will still need a Health and Safety Policy before the bid goes in to BLF. All policies will be translated and a bilingual Policy Book will be created as a reference copy for all.

 

Update on Project

 

Meetings had been held with Carmarthenshire County Council with two people signing up – Angela Dewitt and Karen Wicks who are Flagship Social Enterprise Advisors.

 

Manon Williams from Cardiff is still involved with the project she will help with  the support of the Prince of Wales in the future.

 

Architect

 

The Architect had made three design proposals working closely with the Princes Foundation for the Built Environment who are acting as advisors.  Hugh Davies went through the sketches explaining each one.

 

1)      The first sketch comprised a glass roof with green oak frame.  This he explained was unsuitable due to the spans involved making it expensive.

 

2)      The second sketch was of Ty Talcen with a shop window in the front.  This was unsuitable as the committee do not wish to change the frontage of Ty Talcen.

 

3)      The third sketch was the most suitable plan comprising toilet 1/3, shop 2/3 with a kitchen leading into a meeting room then into the main hall.  A community herb garden must be included as part of the project.

 

There were three options on this plan being - A, B or C.

A-    132 sq metres – cost £256,000.00 – with the capacity to hold 120 people

B-    156 sq metres – cost £282,000.00 – with the capacity to hold 140 people

C-    186 sq metres – cost £315,000.00

 

These figures were approximate and did not include any exterior works.

Option C was ruled out at present due to the potential high cost.  Options A and B were kept open for now until the basic costs come in. Final decisions will have to be made pending more detailed drawings, costings and overall budget review.

 

The Design process has a deadline of 25 days i.e. 25^th February.  By this date the first stage drawings must be completed and be placed in front of the Planning Committee of Brecon Beacons National Park.

 

Budget

 

There is a closed bid of £400,000.00 – if the bid goes over there is a budget contingency of £29,000.00 if needed from the Welsh Assembly Government.  Hugh Davies passed the preliminary budget sheet around and went through it step by step. This is open to review and modification as more details come in from the architect and consultants who are being paid from the Development Grant.

 

       Filming Day

 

On Thursday the 4^th February a “Filming Day” will take place with Hugh Davies, Jo Gideon, Lewis Jones and the Craft Group giving interviews to produce a promotional DVD for the BLF Committee and the VSOS Website.

 

The next meeting will be held on 15^th February 2010 at 7.30 p.m.

 

The meeting scheduled for February 22^nd is now cancelled due to other events which will clash. This meeting is now scheduled for FRIDAY FEBRUARY 19^TH AT 7.30. IT WILL BE COMBINED WITH AN OPEN COMMUNITY MEETING TO LOOK AT THE DESIGN.

                                                          

The meeting concluded at 8.45 p.m.

 

                                                                      

Cyfarfod Cymunedol Agored

Pentref SOS Myddfai

Open Community Meeting

 Myddfai Village SOS

 

Dydd Gwener 19 Chwefror am 7.30pm

Friday 19^th February at 7.30pm

 

Neuadd Bentref Myddfai

Myddfai Village Hall

 

Cyfle i weld y cynlluniau terfynol ar gyfer y neuadd newydd

To see the final plans for the new hall

 

Gyda’r pensaer Huw Griffiths

With architect Huw Griffiths

 

CROESO I BAWB

ALL WELCOME

 

OS OES GENNYCH UNRHYW GWESTIYNAU CYSYLLTWCH Â HUGH AR 01550 720789, hdavies882@btinternet.com

ANY QUESTIONS CONTACT HUGH ON 01550 720789, hdavies882@btinternet.com

A meeting was held at Myddfai Village Hall on Monday 18^th January 2010 with the following present:-

 

Mrs Judith McSwiney

Mr Lewis Jones

Mrs Eirlys Williams

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Nesta Davies

Mrs Catrin James

Mrs Sue Hughes                                     

 

No Apologies were received

 

Agenda

 

Update on Village SOS

 

Policies

 

Hugh Davies handed out three policy requirements of the second stage bid i.e. Volunteer Policy; Data Protection Policy and Equal Opportunities Policy.  As these were a lot to take in a few members felt that they needed more time to look over these policies, so they were endorsed in principle and will be finalised in the next meeting.  It is hoped that the remaining policies i.e. Health and Safety and Welsh Language also be dealt with at this meeting.

 

Architect

 

A tendering process has been undertaken to find an architect.  This needed to be done very quickly to ensure that whoever was appointed will have time to meet our deadline requirements.  Mr Huw Griffith who runs a practice in Swansea has been appointed.  He is a Welsh speaker, offered a competitive fee structure and has the capacity in his practice to meet a crucial deadline of February 25^th 2010 with a minimum of first stage drawings for approval by Brecon Beacons National Park.  He will also work closely with the Princes Foundation for the Built Environment who are acting as advisers for the scheme following the community consultation they did which resulted in concept proposals.

 

Development Grant

 

The first stage Development Grant of £10,000.00 is allocated.  Out of the first £5,000 the preliminary work will amount to £2,500 the remaining £2,500 will hopefully cover the cost of the plans for Ty Talcen and/or other expenses related to design work.

The remaining £5,000.00 will be allocated for business development, marketing consultant, brand consultant and website developer.

 

Hugh emphasised the very fast pace of this process if we are to meet the deadlines set by the Big Lottery and that information will be posted on a new notice board being purchased for the outside of the hall.

 

Queries

 

Mrs Nesta Davies asked when the building works would start because of the possible disruption to functions e.g. events, meetings and Myddfai Show.  It was decided that as much information as possible would be put up on the notice board when the knowledge/timescales about the building works becomes available.

 

 

Deed of Gift

 

Judith McSwiney asked Catrin James, Solicitor for a draft resolution of the Deed of Gift (1950) setting it out clearer.  She also asked about having an Occasional Licence – this would require more work and it would be looked into at a later date as it would require an application to the Charity Commission. 

 

Trustees

 

The Trustees were asked to sign a further copy of the most recent Annual Accounts which will be sent to the Big Lottery in order that they can verify the current Trustees of the Ty Talcen Charity.

 

The next meeting will be held on 1^st February 2010 at 7.30 p.m.

 

With follow up meetings to be held on 15^th February 2010 7.30 p.m.

                                                          and 22^nd February 2010 7.30 p.m.

 

The meeting concluded at 8.15 p.m.

 

 

 

 

Minutes of previous meetings can be found on the Main Menu under "Village Hall"

Meetings will take place as follows at the Village Hall:

 

Monday 01/02/2010 - 7.30 pm

Monday 15/02/2010 - 7.30 pm

Monday 22/02/2010 - 7.30 pm