A meeting was held at Myddfai Village Hall on Monday 15^th February 2010 with the following present:-

Mrs Judith McSwiney

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Catrin James

Mrs Sue Hughes

Mr Arwel Morgan

Mr Geraint Powell

Mrs Eileen Powell

Mr Richard Davies                                     

Agenda

Apologies

Minutes of previous meeting

Update on Village SOS

Apologies were received from Caryl Evans, Lewis Jones and Eirlys Williams.

Judith apologised that the minutes of the last meeting held on 1^st February had not been sent out as she had been away in London.  She then went over the minutes and they were proposed as correct by Carroll Nunnerly and seconded by John Griffith.

Judith then apologised that the next meeting to be held on Friday 19^th February had clashed with the Cudyll Coch Drama – she had spoken to Caryl who is the secretary of the Cultural Committee about this and the Drama is now cancelled.  Judith was very sorry about the misunderstanding and asked the committee members to apologise to members of the community.  It is regretful that this has happened and it highlights the need for booking and coordination of the hall use in the future.

Update on Village SOS

Hugh Davies then updated the committee on the Village SOS. 

Policy

He informed the committee that there was another policy requirement for the second stage bid i.e. Children and Vulnerable Adults Policy.

Costings

Hugh then went through the costing sheet. 

Hugh explained that Lesley Griffith and Jo Gideon had been in consultation with regard to costings i.e.-

a)      sales in the shop

b)     educational courses

c)      facilities hire

d)     the Web – starting with trade sales selling different products e.g. cards, herbs, hampers and crafts with the Myddfai brand.  Possibly to start with the Royal Welsh Show and other trade fairs where orders could be taken – then following up with sales on the Web.

e)      The final spreadsheets are still under review and construction in the light of information from consultants in order to achieve the most realistic figures possible.

Plans

Hugh Davies showed the committee a plan very much like the Option C plan shown in the previous meeting but on the scale of Option B- the Quantity Surveyor will inform Hugh of the cost involved.

The layout of the doors and windows of Ty Talcen will have to change slightly due to the positioning of the toilet, providing a more pleasing symmetrical appearance to Ty Talcen frontage whilst retaining the traditional look.

Concerns

There were a few concerns on how the hall would be maintained after the first year.  There was much discussion on this with Hugh explaining that the business (shop) would be paying the hall a commercial rent.  Also hopefully there would be a greater use of the hall for the community and people outside the community who could rent out different rooms for various functions/courses helping with the cost of maintenance.  Also there were concerns on how the exterior works would be funded if the project were successful.  Hugh explained that other grants could be applied for possibly from the Brecon Beacons National Park and other sources. Discussions are underway on this.

The next meeting will be held on Friday 19^th February at 7.30 pm.  Huw Griffith the Architect will be present and there will be an opportunity to see the final plans for the new hall.  This is an open community meeting and everyone is welcome.

The meeting concluded at 8.45 pm.