Not long to go now!

Y PENDERFYNIAD YN AGOSÁU

Rydym bellach yn agos iawn at dderbyn penderfyniad. Mae’r holl Gynlluniau Busnes a Chynllun y Neuadd wedi’u cyflwyno i’r Gronfa Loteri Fawr.

Mae’r cynlluniau hefyd wedi'u cyflwyno a’u cofrestru gyda Swyddfa Gynllunio Parc Cenedlaethol y Bannau Brycheiniog ac maent yn mynd trwy’r broses gynllunio. Dylai hyn gymryd tua 6 wythnos.

Ar 4 Mai, bydd Hugh, Jo a Lesley yn gwneud cyflwyniad i'r Gronfa Loteri Fawr a’r BBC yn Llundain. Bydd yr holl bentrefi sy’n cystadlu yn gwneud yr un peth dros sawl diwrnod. Bydd y Pwyllgor eisiau clywed sut y bydd syniadau busnes y gymuned yn cefnogi Myddfai yn awr ac yn y dyfodol – dyma’r allwedd i lwyddiant.

Byddwn yn derbyn galwad ar 10 Mai gyda’r canlyniad.

Felly parhewch yn gadarnhaol ac yn gefnogol, mae llawer i’w ennill dros y dyddiau i ddod.

Diolch i bawb sydd wedi helpu yn ystod y misoedd diwethaf ac sydd wedi addo eu cefnogaeth yn y dyfodol.

Hugh

THE COUNTDOWN BEGINS

We are now very close to decision time. All the Business and Hall Design Plans have been submitted to the Big Lottery.

The plans have also been submitted and registered with the BBNP Planning Office and are going through the planning process. This should take about 6 weeks.

On May 4^th a presentation will be made by Hugh, Jo and Lesley to the Big Lottery and the BBC in London. All the villages competing will be doing the same over a number of days. The Committee will want to hear how the community business ideas will support Myddfai now and in the future- this is the key to success.

May 10^th we will get a call to tell us the result.

So please stay positive and supportive there is a lot to be gained over the coming days.

Many thanks to all who have helped over the past months and who have pledged support into the future.

Hugh

Y PENDERFYNIAD YN AGOSÁU

Rydym bellach yn agos iawn at dderbyn penderfyniad. Mae’r holl Gynlluniau Busnes a Chynllun y Neuadd wedi’u cyflwyno i’r Gronfa Loteri Fawr.

Mae’r cynlluniau hefyd wedi'u cyflwyno a’u cofrestru gyda Swyddfa Gynllunio Parc Cenedlaethol y Bannau Brycheiniog ac maent yn mynd trwy’r broses gynllunio. Dylai hyn gymryd tua 6 wythnos.

Ar 4 Mai, bydd Hugh, Jo a Lesley yn gwneud cyflwyniad i'r Gronfa Loteri Fawr a’r BBC yn Llundain. Bydd yr holl bentrefi sy’n cystadlu yn gwneud yr un peth dros sawl diwrnod. Bydd y Pwyllgor eisiau clywed sut y bydd syniadau busnes y gymuned yn cefnogi Myddfai yn awr ac yn y dyfodol – dyma’r allwedd i lwyddiant.

Byddwn yn derbyn galwad ar 10 Mai gyda’r canlyniad.

Felly parhewch yn gadarnhaol ac yn gefnogol, mae llawer i’w ennill dros y dyddiau i ddod.

Diolch i bawb sydd wedi helpu yn ystod y misoedd diwethaf ac sydd wedi addo eu cefnogaeth yn y dyfodol.

                                                                                                                           Hugh

THE COUNTDOWN BEGINS

We are now very close to decision time. All the Business and Hall Design Plans have been submitted to the Big Lottery.

The plans have also been submitted and registered with the BBNP Planning Office and are going through the planning process. This should take about 6 weeks.

On May 4^th a presentation will be made by Hugh, Jo and Lesley to the Big Lottery and the BBC in London. All the villages competing will be doing the same over a number of days. The Committee will want to hear how the community business ideas will support Myddfai now and in the future- this is the key to success.

May 10^th we will get a call to tell us the result.

So please stay positive and supportive there is a lot to be gained over the coming days.

Many thanks to all who have helped over the past months and who have pledged support into the future.

                                                                                                                        Hugh

Pob lwc!

Mr Hugh Davies

Mrs Judith McSwiney

Mr John Griffith

Mrs Lesley Griffith

Mr Geraint Powell

Mrs Eileen Powell

Mrs Eirlys Williams

Mr John Holloway

Mrs Margaret Holloway

Mrs Nesta Davies

Mrs Sue Hughes

Agenda

Apologies

Minutes of previous meetings of the 15^th and 19^th February 2010

Update on Village SOS

Apologies were received from Arwel Morgan and Carroll Nunnerly.

The minutes of both meetings were read and were proposed as correct by Margaret Holloway and seconded by John Holloway.

Update on Village SOS

Hugh Davies then updated the committee on the Village SOS.  He informed the committee that the deadline for the planning application had been met but it was sent back due to the requirement of a Bat Survey this has been done and the planning application is now registered and in the process for planning approval.

Budget

Hugh had heard back from the Quantity Surveyor with the figure of £290,000.00 – this could possibly increase – the budget must remain within £400,000.00 which includes building costs which must be spent in the first year.  Hugh advised that another Grant Application had been put forward to the Brecon Beacons National Park for several different purposes e.g.  heating system, for exterior work and for possible technology equipment e.g. stage and curtains. This Grant to be phased over 2 or 3 years if successful.  Further cost estimates will be required for this.

Grant Officer

The Grant Officer had been asking several queries and Hugh, Jo and Lesley have responded to them.  A final report by the Grants Officer is expected within the next week.  The report will go directly to the decision making committee of the Big Lottery.

        Presentation

On the 4^th May Jo Gideon, Hugh and Lesley will go to London to take part in a 15 minute presentation to include the history of the village and show that the community is fully behind this project.

Aims and Objectives

The two objectives are to

1)      Build a Hall

2)      Set up a business and develop a business for Myddfai. 

Hugh emphasised that for the purposes of this grant the objectives are interdependent i.e. we cannot have one without the other in order to support future sustainability.

The outcomes are:-

1)  To develop community enterprise skills e.g. website, craftwork, herbs, faming produce

2)  Social activities – must be built upon with a minimum of 200 participants.

3)  Volunteer help – helping out in the hall and supporting the business.  The target is 50 volunteers – there are already 60 volunteers signed up which is very encouraging.

Key milestones if successful

The tender information is already in process, the pre tender report is ready to be written now but awaiting a decision about the grant and planning permission before we action it.

In May/June the company will be set up and by July groups will be working alongside Jo Gideon.

The capital works will start in September 2010. 

The first phase - Ty Talcen in place approximately March 2011 and by August 2011 the new hall will be built – this is a lottery requirement.

The existing hall will be taken down in July 2010 – there were some discussions regarding this as people will need to find alternative premises for future meetings, functions and events e.g.  Myddfai Show and Christmas Fair.  Further discussions will need to take place regarding this so that as much as possible can be kept going while the new hall is being built.

By May 10^th we should know if we have been successful so fingers crossed, stay positive.

The meeting concluded at 8.10 p.m.

Mrs Judith McSwiney

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Catrin James

Mrs Sue Hughes

Mr Arwel Morgan

Mr Geraint Powell

Mrs Eileen Powell

Mr Richard Davies                                     

Agenda

Apologies

Minutes of previous meeting

Update on Village SOS

Apologies were received from Caryl Evans, Lewis Jones and Eirlys Williams.

Judith apologised that the minutes of the last meeting held on 1^st February had not been sent out as she had been away in London.  She then went over the minutes and they were proposed as correct by Carroll Nunnerly and seconded by John Griffith.

Judith then apologised that the next meeting to be held on Friday 19^th February had clashed with the Cudyll Coch Drama – she had spoken to Caryl who is the secretary of the Cultural Committee about this and the Drama is now cancelled.  Judith was very sorry about the misunderstanding and asked the committee members to apologise to members of the community.  It is regretful that this has happened and it highlights the need for booking and coordination of the hall use in the future.

Update on Village SOS

Hugh Davies then updated the committee on the Village SOS. 

Policy

He informed the committee that there was another policy requirement for the second stage bid i.e. Children and Vulnerable Adults Policy.

Costings

Hugh then went through the costing sheet. 

Hugh explained that Lesley Griffith and Jo Gideon had been in consultation with regard to costings i.e.-

a)      sales in the shop

b)     educational courses

c)      facilities hire

d)     the Web – starting with trade sales selling different products e.g. cards, herbs, hampers and crafts with the Myddfai brand.  Possibly to start with the Royal Welsh Show and other trade fairs where orders could be taken – then following up with sales on the Web.

e)      The final spreadsheets are still under review and construction in the light of information from consultants in order to achieve the most realistic figures possible.

Plans

Hugh Davies showed the committee a plan very much like the Option C plan shown in the previous meeting but on the scale of Option B- the Quantity Surveyor will inform Hugh of the cost involved.

The layout of the doors and windows of Ty Talcen will have to change slightly due to the positioning of the toilet, providing a more pleasing symmetrical appearance to Ty Talcen frontage whilst retaining the traditional look.

Concerns

There were a few concerns on how the hall would be maintained after the first year.  There was much discussion on this with Hugh explaining that the business (shop) would be paying the hall a commercial rent.  Also hopefully there would be a greater use of the hall for the community and people outside the community who could rent out different rooms for various functions/courses helping with the cost of maintenance.  Also there were concerns on how the exterior works would be funded if the project were successful.  Hugh explained that other grants could be applied for possibly from the Brecon Beacons National Park and other sources. Discussions are underway on this.

The next meeting will be held on Friday 19^th February at 7.30 pm.  Huw Griffith the Architect will be present and there will be an opportunity to see the final plans for the new hall.  This is an open community meeting and everyone is welcome.

The meeting concluded at 8.45 pm.

Mrs Judith McSwiney

Mr Lewis Jones

Mrs Eirlys Williams

Mrs Carroll Nunnerly

Mr John Griffith

Mrs Lesley Griffith

Mr John Holloway

Mrs Margaret Holloway

Mr Hugh Davies

Mrs Nesta Davies

Mrs Catrin James

Mrs Sue Hughes

Mr Arwel Morgan

Mrs Caryl Evans

Mr Geraint Powell

Mrs Eileen Powell                                    

Agenda

Apologies

Minutes of previous meeting

Update on Village SOS

No apologies were received.

The minutes of the first meeting held on January 4^th were proposed as correct by Carroll Nunnerly and seconded by John Griffith.

The minutes of the second meeting were proposed as correct by Lesley Griffith and seconded by Lewis Jones.

Policies

Hugh Davies handed out three policy requirements of the second stage bid i.e. Volunteer Policy; Data Protection Policy and Equal Opportunities Policy to the members who were not present at the previous meeting.  There were no queries on these and they were formally accepted. Hugh explained that the existing Welsh Language Policy issued by CCC is acceptable but we will still need a Health and Safety Policy before the bid goes in to BLF. All policies will be translated and a bilingual Policy Book will be created as a reference copy for all.

Update on Project

Meetings had been held with Carmarthenshire County Council with two people signing up – Angela Dewitt and Karen Wicks who are Flagship Social Enterprise Advisors.

Manon Williams from Cardiff is still involved with the project she will help with  the support of the Prince of Wales in the future.

Architect

The Architect had made three design proposals working closely with the Princes Foundation for the Built Environment who are acting as advisors.  Hugh Davies went through the sketches explaining each one.

1)      The first sketch comprised a glass roof with green oak frame.  This he explained was unsuitable due to the spans involved making it expensive.

2)      The second sketch was of Ty Talcen with a shop window in the front.  This was unsuitable as the committee do not wish to change the frontage of Ty Talcen.

3)      The third sketch was the most suitable plan comprising toilet 1/3, shop 2/3 with a kitchen leading into a meeting room then into the main hall.  A community herb garden must be included as part of the project.

There were three options on this plan being - A, B or C.

A-    132 sq metres – cost £256,000.00 – with the capacity to hold 120 people

B-    156 sq metres – cost £282,000.00 – with the capacity to hold 140 people

C-    186 sq metres – cost £315,000.00

These figures were approximate and did not include any exterior works.

Option C was ruled out at present due to the potential high cost.  Options A and B were kept open for now until the basic costs come in. Final decisions will have to be made pending more detailed drawings, costings and overall budget review.

The Design process has a deadline of 25 days i.e. 25^th February.  By this date the first stage drawings must be completed and be placed in front of the Planning Committee of Brecon Beacons National Park.

Budget

There is a closed bid of £400,000.00 – if the bid goes over there is a budget contingency of £29,000.00 if needed from the Welsh Assembly Government.  Hugh Davies passed the preliminary budget sheet around and went through it step by step. This is open to review and modification as more details come in from the architect and consultants who are being paid from the Development Grant.

       Filming Day

On Thursday the 4^th February a “Filming Day” will take place with Hugh Davies, Jo Gideon, Lewis Jones and the Craft Group giving interviews to produce a promotional DVD for the BLF Committee and the VSOS Website.

The next meeting will be held on 15^th February 2010 at 7.30 p.m.

The meeting scheduled for February 22^nd is now cancelled due to other events which will clash. This meeting is now scheduled for FRIDAY FEBRUARY 19^TH AT 7.30. IT WILL BE COMBINED WITH AN OPEN COMMUNITY MEETING TO LOOK AT THE DESIGN.

The meeting concluded at 8.45 p.m.

Cyfarfod Cymunedol Agored

Pentref SOS Myddfai

Open Community Meeting

 Myddfai Village SOS

Dydd Gwener 19 Chwefror am 7.30pm

Friday 19^th February at 7.30pm

Neuadd Bentref Myddfai

Myddfai Village Hall

Cyfle i weld y cynlluniau terfynol ar gyfer y neuadd newydd

To see the final plans for the new hall

Gyda’r pensaer Huw Griffiths

With architect Huw Griffiths

CROESO I BAWB

ALL WELCOME

OS OES GENNYCH UNRHYW GWESTIYNAU CYSYLLTWCH Â HUGH AR 01550 720789, hdavies882@btinternet.com

ANY QUESTIONS CONTACT HUGH ON 01550 720789, hdavies882@btinternet.com